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Assistant Office Manager (21-413)

Company: IBSS Corp.
Location: Falmouth
Posted on: September 25, 2022

Job Description:

Job Title: Assistant Office ManagerLocation: Woods Hole / Falmouth, MAClearance Required: Public Trust Eligible Job DescriptionIBSS is seeking a proactive, observant, and detail-oriented full-time Assistant Office Manager to provide support for the NOAA Northeast Fisheries Observer Program's Training Facility in Falmouth, MA. Qualified candidates will be responsible for general front desk/receptionist duties and security support, as well as general program support, including but not limited to scheduling maintenance appointments for the building and a fleet of government vehicles, conducting mail and courier runs, and other tasks. Qualified candidates will be able to follow directions to work independently and take the initiative to spot issues before they become problems. Key Responsibilities: Managing and documenting visitor traffic flow in and out of the facility.Providing prompt and professional responses to visitor questions and concerns.Maintaining a professional and welcoming atmosphere of the front desk and main entrance to the facility.Answering the main phone line and talking reservation requests for conference rooms and vehicles.Operate computer, all printers (including the plotter), fax machines, and be knowledgeable of Microsoft Office Software to manage simple databases (Excel, Google Suite, etc), and assist with document production.Assist with shipping, receiving, and/or delivering packages and mail. This includes:Daily mail runs to local NOAA labs in the Falmouth/Woods Hole, MA area. (Government vehicle provided for these tasks.)Maintain records on Government vehicles (GOVs) including:Maintenance and upkeep, tally of fuel receipts, tracking mileage, and usage reports.Help prepare emergency response materials and training aides to prepare employees for emergencies.Lead staff members through emergency response drills, such as a fire or shelter-in-place drill.Monitor severe weather events and keep the facility supervisor informed.Able to detect suspicious activity around the building and report it expeditiously through the established procedures.Report maintenance needs and work with vendors to obtain repair quotes and schedule maintenance. Required Skills /Education/ Certifications & Qualifications:The ability to think and react quickly in emergency situations.Basic computer skills - Microsoft Office, Google Suite, etc.Safe driving skills and a valid driver's license.Excellent verbal and written communication skills.Must be a pro-active communicator.Must be physically able to lift 30 pounds or more and climb ladders.Candidate must possess or be able to obtain CPR/First Aid certification.About IBSS Corp. IBSS is a Woman-Owned business. Since 1992, IBSS has provided specialized professional, scientific, technical, cybersecurity, IT, and software engineering solutions to the Federal sector. Our clients include the National Oceanic and Atmospheric Administration (NOAA), the Department of Defense (DoD), and the Department of Justice (DOJ). We are committed to serving our clients and employees by delivering service excellence, creating value through technology, and continually improving our skills, services, and processes. Moreover, we maintain an ISO 9001:2015 certification which allows us to optimize current industry best practices to enhance delivery outcomes for our clients.IBSS offers a competitive benefits package including medical, dental, vision and prescription drug coverage with company-paid deductible, paid time off, federal holidays, matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.IBSS is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by applicable law.

Keywords: IBSS Corp., New Bedford , Assistant Office Manager (21-413), Executive , Falmouth, Massachusetts

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